Team Capacity Planner
Know who has bandwidth before you say yes to new work. Add your team and projects to see real-time capacity.
| Name | Available Hrs / Week | Booked Hrs | |
|---|---|---|---|
No team members yet - add one below. | |||
| Name | Est. Hrs | Assign To | |
|---|---|---|---|
No projects yet - add one below. | |||
Add team members and projects to see capacity.
Manage your real team capacity inside Worklenz - sign up free.
See who's overbooked in real time, rebalance work instantly with drag & drop, and never commit to a deadline your team can't hit.
- Real-Time Capacity Dashboard
See every team member's availability and current load at a glance — no more guessing who has bandwidth. - Drag & Drop Rebalancing
Reassign tasks between team members instantly when priorities shift — keep work flowing without bottlenecks. - Overbooking Alerts
Get warned before anyone is overloaded — protect your team from burnout and missed deadlines. - Time-Off & Leave Tracking
Factor in vacations, sick days, and PTO so your capacity plan reflects reality — not just wishful thinking.
Why use it through Worklenz?
Worklenz checks real project load and time-off - book with confidence, not guesswork.
Free for teams up to 5 people · No credit card required
Frequently Asked Questions
Your questions answered
Team capacity planning is the process of matching your team's available working hours against the estimated hours of your current and upcoming projects. It tells you whether you have enough internal bandwidth before accepting new work - and whether any team member is already overbooked.
Add each team member with their available working hours per week. Then add your projects and assign them to team members with their estimated hours. The tool instantly shows capacity bars, utilization percentages, and overbooked alerts.
A healthy utilization range is 70-85% for most teams. Below 70% means capacity is going unused; above 85% means little room for new work or unexpected problems. Above 100% is a burnout risk - something this planner directly warns about.
The simplest approach is to subtract 10-20% from each person's stated available hours before entering them. A 40-hour calendar equals roughly 32 productive hours in practice. You can also manually reduce the available hours input to reflect the real capacity.
Absolutely - set available hours to your sprint capacity (e.g. 80 hours for a two-week sprint for a 40-hr/wk person) and project hours to your story-point-derived estimates. The math is identical. Set up your sprint in the Projects table and review capacity before the planning meeting.
All data stays in your browser localStorage and is never transmitted. No account required. Clear your browser storage to remove all data. For a permanent, team-shared solution that persists across devices, you need Worklenz Pro.